How One Company Increased Payroll Accuracy, Reduced Stress on the Payroll Department

 

 

When a manufacturer tracked employee time and attendance data with an outdated software system, the payroll office was saddled with technology no longer supported by the software vendor. The manufacturer was unable to fix system crashes or add needed functionality such as union compliance reporting. Now, Attendance Enterprise from InfoTronics addresses these issues and helps the company streamline the entire time and attendance process.

An Unreliable Solution

Until recently, the manufacturing facility used an outdated software product to track employee time and attendance data for its 150 manufacturing employees.  

According to the HR manager, “Our worry was that since the vendor no longer supported the system, we would be open to system bugs or problems preparing payroll, and have nowhere to turn.”

Nor could the company easily view missed punches, tardies, overtime or other exceptions. It was impossible to meet mandates for union labor and wage reporting. Union regulations stipulated that the company archive labor and wage data in a particular format and time frame, and the manufacturer could not meet these reporting mandates with the previous system.

Attendance Enterprise Time Tracking

To address these challenges, the company turned to InfoTronics industry-leading time and attendance systems and Attendance Enterprise, a scalable time and attendance system offering flexible pay rules, accurate time tracking and reporting, and reliable data collection. 

The company installed an InfoTronics proximity reader time clock in the main corridor of the facility to collect employee time and attendance data. The data collection device fit the company’s unique work environment.

Up and Running

Now, the company collects employee time and labor data more effectively with the InfoTronics proximity reader – a data collection device well-suited to the open-air manufacturing environment. The previous magnetic stripe reader would often fail due to the particulates and air-borne debris that are occasionally generated by trimming and flanging operations.  Now, employees simply pass a proximity badge or fob near the time clock to punch In and Out. The proximity badge emits a radio frequency, which identifies them to the time clock.

Employee Archive Reporting

Archiving labor and wage data for union compliance reporting is significantly improved.  The system easily handles union compliance reporting such as archived employee data by the day, work center or by department. Attendance Enterprise provides over 50 real-time workforce management reports with options for customizing both content and format.

With the new time tracking system, supervisors can see in a moment which employee might have forgotten to punch each day, and catch missed punches as they happen. This frees up supervisors and the HR department from chasing down employees at the end of pay periods.

Concludes the HR manager, “We’ve seen an overall reduction in the amount of administrative effort once needed for our payroll process, and have confidence that our payroll totals are more accurate.”